Job Description

Our client, a prestigious Princeton University Department, is looking for a Governance Coordinator to join their team. This is a temporary, full-time position, lasting 12 months.

Schedule: Monday through Friday

Pay Rate: $30/hr.

Responsibilities:

• Manage and distribute Associated Faculty Status correspondence to faculty and academic units.
• Provide calendar management and meeting support for the Director of Governance.
• Distribute and archive appointment letters for new chairs, associate chairs, and acting chairs.
• Provide administrative support for the appointment and promotion processes of Full, Associate, and Assistant Professors, including referee letter solicitation and management.
• Assist with archiving meeting minutes and maintaining accurate records.
• Proofread written materials to ensure clarity, accuracy, and consistency.
• Oversee the Memorial Resolution process, including solicitation, tracking, document preparation and distribution.
• Enter and file data related to Preceptorships.
• Support updates to the governance section of the website.
• Support administrative functions for the Clerk of the Faculty and Faculty Meetings, utilizing various data-tracking systems.
• Assist with the faculty elections process, ensuring data accuracy, updating website, and archiving ballots in the election system.
• Prepare communications and notifications for the Committee on Committees, including election results and memos to Committee Chairs.

Skills and Qualifications:

• Bachelor’s degree preferred.
• 3 years of proven experience in administrative support, ideally within a university or academic setting.
• Proficiency in scheduling tools and MS Office Suite.
• Strong document management skills.
• Ability to work both independently and collaboratively in a fast-paced, team environment.
• Ability to prioritize workload while meeting multiple requests and deadlines in a consistent and timely manner.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.

Please forward resume for immediate consideration:

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